STAFFING: 12430 - CCLR s.56(1)(b) - A licensee must keep current records of each of the following: (b) for each employee, the records required under section 19 (1) [character and skill requirements].
Observation: The manager stated that there is a staff checklist that is provided to each facility at the beginning of the school year and that the facility has not received it for this school year. Last years list only represents the manager, but not the other 2 staff and the manager's information is no longer current.
Corrective Action(s): Ensure that records are current and up to date with each staff's information.
Date to be Corrected: September 27, 2017
RECORDS AND REPORTING: 19070 - CCLR s.57(2)(a) - A licensee must keep, for each child, a record showing the following information: (a) name, sex, date of birth, medical insurance plan number and immunization status.
Observation: Review of children's records found that at least 1 child did not have a medical insurance plan number.
Corrective Action(s): Please ensure that children's record contain their medical insurance plan number.
Date to be Corrected: September 27, 2017
RECORDS AND REPORTING: 19080 - CCLR s.57(2)(b) - A licensee must keep, for each child, a record showing the following information: (b) date of enrolment in the community care facility.
Observation: Review of children's records found that at least 10 files did not have start dates. Discussion with the manager determined that the start date could be determined by flipping through attendance records, but eventually these would be archived.
Corrective Action(s): Please ensure that children's starts dates are recorded where the information will not get archived.
Date to be Corrected: Sept 27, 2017
RECORDS AND REPORTING: 19140 - CCLR s.57(2)(h)(i) - A licensee must keep, for each child, a record showing the following information: (h) any special instruction respecting the child's diet, medication, participation in a program of activities, or other matter relevant to the child's care, (i) given by the child's parent to the licensee in writing.
Observation: Review of children's records found that one child requires an epipen and there are not instructions from the parents for the staff.
Corrective Action(s): Please ensure that the parents provide instructions for staff as signs and symptoms that the medication is required, how to administer it, and what to do after.
Date to be Corrected: Sept 27, 2017
RECORDS AND REPORTING: 19160 - CCLR s.57(2)(i) - A licensee must keep, for each child, a record showing the following information: (i) a photograph or digital image of the child, and other information that can be used to readily identify the child in an emergency.
Observation: Discussion with the manager determined that not all children's records contained a picture of them because the school year had recently started. The manager then took the pictures of 2 children.
This is a repeat contravention from last years routine inspection (inspection #LJON-AEFTHY).
Corrective Action(s): The expectation is that a picture be taken or provided by the parent on the day the child starts in the program.
Date to be Corrected: Sept 27, 2017
RECORDS AND REPORTING: 19340 - CCLR s.59(c) - In respect of a record referred to in this Division, a licensee must (c) produce records, on demand, to the medical health officer.
Observation (CORRECTED DURING INSPECTION): The fire drills records and emergency evacuation drills were not available on the first day of the inspection.
Corrective Action(s): Records were made available on the second day of the inspection.
Date to be Corrected:
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