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Community Care Facilities Licensing
FACILITY INSPECTION REPORT
HEALTH & SAFETY
KDHL-AZ8U2J

FACILITY NAME
Firth Residence
SERVICE TYPES
125 Substance Use
FACILITY LICENSE #
DANN-A5XVZ3
FACILITY ADDRESS
Removed at operator's request
FACILITY PHONE
Removed at operator's request
CITY
Abbotsford
POSTAL CODE
Removed at operator's request
MANAGER
Removed at operator's request

INSPECTION DATE
May 25, 2018
ADDITIONAL INSP. DATE (multi-day)
May 28, 2018
ADDITIONAL INSP. DATE (multi-day)
May 29, 2018
TIME SPENT (HRS.)
9
ARRIVAL
12:30 PM
DEPARTURE
03:00 PM
ARRIVAL
10:00 AM
DEPARTURE
03:30 PM
ARRIVAL
04:00 PM
DEPARTURE
05:00 PM
INSPECTION TYPE
Routine
# CHILDREN ENROLLED

Introduction

An unscheduled routine inspection was conducted to assess compliance with the Community Care & Assisted Living Act (CCALA), the Residential Care Regulation (RCR) and the relevant Director of Licensing Standards of Practice (DOLSP). Evidence for this report was based on the Licensing Officer’s observations, review of the facility records and information provided by the facility staff at the time of inspection.

The following areas were reviewed:
· Licensing
· Physical Facility
· Staffing
· Polices & Procedures
· Care & Supervision
· Hygiene and Communicable Disease Control
· Medication
· Nutrition and Food Services
· Program
· Records and Reporting

As part of the routine inspection a Facility Risk Assessment Tool is completed and a copy is provided. The Risk Assessment includes non-compliance identified during the routine inspection and a 3 year “historical” review of the facility’s compliance and operation.

Visit the CCFL website at www.fraserhealth.ca/residentialcare for:
· Additional resources and
· Links to the Legislation (CCALA & RCR)

Contraventions
Previous Inspection -
Current Inspection - Items reviewed comply with the Act, regulations & standards of practice except for those noted on supplementary pages.

Observed Violations
PHYSICAL FACILITY, EQUIPMENT AND FURNISHINGS: 31590 - RCR s.30(b) - A licensee must ensure that all bathrooms have (b) slip resistant material on the bottom of each bathtub and shower.
Observation: Review of three occupied bedrooms and two unoccupied bedrooms, a slip- resistant surface in the bathtub was not provided to one person in care residing at the facility.
Corrective Action(s): Ensure that a slip-resistant material is provided on the bottom each bathtub and shower.
Date to be Corrected: June 29, 2018

STAFFING: 32320 - RCR s.68(4) - A licensee must ensure that all employees comply with the policies and procedures of the medication safety and advisory committee.
Observation: Review of five person in care’s medication records. For one person in care, although the medication was not received for the first two days of admission, the medication appeared to be documented as not received for the next two days after receiving the medications therefore creating a discrepancy in the medications records. In addition, there is no documentation of explanation aside for the numerical documentation on the MAR record.
One PRN medication was not updated on the MAR record to indicate the current medication administration schedule.
For one medication, administration times were not followed as indicated on the label.
Ensure medication policy and procedures are implemented by staff.
June 29, 2018
Corrective Action(s): Ensure medication policy and procedures are implemented by staff.
Date to be Corrected: June 29, 2018

POLICIES AND PROCEDURES: 33280 - RCR s.85(1)(d) - A licensee must do all of the following: (d) ensure that policies are implemented by employees.
Observation: In review of five persons in care records, consents for two persons in care were not completed on intake as required in the admission intake of persons in care.
Corrective Action(s): Ensure staff implement the policies and procedures of the facility.
Date to be Corrected: June 29, 2018

CARE AND/OR SUPERVISION: 34790 - RCR s.83(1)(a) - A licensee of a community care facility with 24 or fewer persons in care must (a) develop a nutrition plan for each person in care.
Observation: Please see code 39 320 RCR s.83(4)(a)
Corrective Action(s):
Date to be Corrected:

CARE AND/OR SUPERVISION: 34900 - RCR s.83(5)(a) - If a person in care refuses or is unable to be weighed, the licensee must (a) record in the nutrition plan of the person in care the reason why the person in care was not weighed.
Observation: Please see code 39 320 RCR s.83(4)(a)
Corrective Action(s):
Date to be Corrected:

RECORDS AND REPORTING: 39320 - RCR s.83(4)(a) - Subject to subsection (5), a licensee, other than a licensee who provides a type of care described as Hospice, must (a) ensure that each person in care is weighed at least once each month.
Observation: In review of five care records, two persons consented to be weighed monthly. Records indicate initial weights were documented and the persons in care were not weighed again after this initial weigh-in. There was no documentation on the reason for not being weighed for these persons in care. The persons in care were admitted in March and April of 2018. With one of these persons in care, the initial weight was indicated as above the indicated range for height and body mass index. There is no follow up documentation to indicate that a nutrition assessment is required at the time of dietary screening on intake. The manager stated that there is an appointment set with the dietician but was not initiated at time of intake. Of concern is the delay of follow up to this indicated concern.
Corrective Action(s): Ensure that each person is weighed at least once each month.
Date to be Corrected: June 29, 2018


Comments

The Medication Safety and Advisory committee policy and procedures do not include information to guide staff on documenting the effectiveness of PRN (provided when necessary) medications. Upon review of the Interpretation Manual for Residential Care Facilities and Homes Standards of Practice, on page 45, under Section 14 Residential Medication Review, 14(1) states “The pharmacist responsible for the facility must: (a) review each resident’s drug regimen on site…. With recommendations stated to include examples such as – “the use of PRN drugs, Are they needed or can they be discontinued? Are specific indications for use clear? Are they proving to be effective?”
It is recommended that the licensee review with the Medication Safety Advisory committee the monitoring of PRN medications. Please respond to licensing with regards to how medications that are PRN are monitored and assessed for effectiveness. Relevant regulations: RCR 68(3)(b)(i), RCR 85(2)(h).
In addition, it is recommended to attain a copy of the Interpretation Manual for Residential Care Facilities and Homes Standards of Practice from the pharmacist as required by the Standards of Practice.
Review of the laundry schedule provides for laundry schedule for twenty-one persons in care. There is the possibility of the facility to reach full capacity. It is recommended to review the schedule and revise as necessary to ensure all persons in care when at full capacity have an opportunity to launder personal items.

Action Required by Licensee/ManagerAction Required by Licensing Staff
Take corrective action to bring facility into compliance, Provide a written response to LicensingNo action required
Due Date
Jun 29, 2018

Click here for FAQ About Inspections.
Click here for a description of each "Category" of violation displayed.